FAQ Topics


Can the Registry be a tool to help partner people, agencies, and organizations?
Yes, that is part of the Registry’s purpose – to help people connect on-the-ground so that more effective conservation projects can be done and it can lead to opportunities that otherwise may not have been recognized.

How can the registry be used to track implementation of state wildlife action plans?
If a state has a geo-spatially explicit map for priority areas identified in the plan, a user can easily view projects in relation to these areas. Simply click on the Registry Overlays option on any of the map views and choose “Wildlife Action Plans.” Also, the registry can report on projects that have identified consistency with a state’s wildlife action plan goals. This report is easily available under the “Quick Searches” option on the left-hand navigation bar under “plan consistency.”

Can the Registry be used to track expenditures – for example, money spent removing fish barriers?
Yes. The registry allows users to query the database for different types of information they are interested in. Since the registry captures information on types of projects and funding, users can easily pull out this data. Project managers, however, are not required to enter funding information if they don’t want to so searches will be limited to those projects that actually provided information on funding.


Accounts/Data Entry

I signed up for an account, but have not received a confirmation email. Do I need to create an account again?
No, not necessarily. Depending on your email settings, it is possible that the confirmation email was sent to your junk mail folder, so please check this folder first. If it’s not there, then you should check to see if your agency/organization filters junk mail at the mail server level which could be blocking the email from getting to your inbox at all (including junk mail). If you still can’t find it, please contact registry staff to help you figure out what the problem may be ( ).

How can I enter data?
There are 2 primary means to get data into the registry:
1. an individual can manually enter a project via the data entry pages under “add a project”; and/or
2. an electronic data transfer can be set-up for an existing agency or organizational database.

For either option, a user needs to create an account. For manual data entry, a user can simply start the data entry process after logging-in and enter the entire project in one sitting or save it over time. The system will not publish the project until the user tells it to. If a user is interested in importing data, contact registry staff ( ).

Can I accidentally delete my project?
If you select delete as an option, the registry will warn you with a popup message. Once deleted, you will lose data. However, the registry database is backed up nightly for disaster recovery situations.

Can multiple users edit the same project?
This enhancement is scheduled for development and will be available soon. In the meantime, users can edit the same project by using the same user account and password.

Who will be able to edit project information?
The individual, agency or organization that owns/manages the registry account will be able to edit project information.

Will there be different levels of authority?
Yes. This will be particularly helpful for larger data sets. Different levels of authority can be set for data administration and management.

What happens if a project contact or data contact changes? How will the account be transferred?
This can be simply done through editing the account/contact information.


Conservation Actions

How is a “project” defined?
We leave it up to the user on how they would like to define their project. A project can be a single site or piece of property that has a single action happening on it; it could be multiple sites that have multiple actions happening on each site; or it could be multiple sites that have a single action happening on all the sites. For example, a landowner might define their project as their entire property boundary and identify their action as removing invasive species. Another landowner might define discrete pieces within their property boundary that have different actions happening – on one acre, the landowner is restoring a wetland’s hydrology and creating aquatic habitat buffers, while on another acre the landowner is establishing artificial nests and creating a wildlife management plan.

What types of projects does the registry capture?
The registry was developed to capture on-the-ground restoration and conservation projects that are proposed, in progress, completed or completed with ongoing management responsibilities. The types of actions are divided into 3 main categories of actions: 1) habitat restoration and management; 2) enhanced conservation status; and 3) monitoring, research and education. These main categories are broken down into subcategories and actions that users can choose from. Examples of actions include improving wetland hydrology, removing an invasive species, implementing a stewardship plan or creating an endangered species conservation bank. It is not meant to track legislation or a K-12 poster project.

Does the registry capture planning projects for eventual on-the-ground implementation?
Since the registry is meant to capture on-the-ground projects, planning projects were not initially envisioned to be captured. However, many users have decided to use the registry as a way to publicize these efforts. Accordingly, the registry has provided additional instructions for users that want to provide this information. The best way to capture a project is to indicate it with a point (or points in the region it will affect) and use the project description as a way to discuss the details.

How does the registry screen or implement quality control with respect to projects, e.g. a project that is not necessarily a restoration activity is listed as such or is a duplicate?
For the most part, data we receive from agencies and organizations via electronic import will have already gone through a quality control process. However, to help ensure quality, we provide examples of activities that could be included within each category to help guide users as they enter a project. This document can be accessed via the data entry page (“Add a Project”) under the Actions tab by clicking on “add.” Another feature we incorporated to address quality control is a flagging system that allows users to send a notice to a registry system administrator about projects they believe are inaccurate, inappropriate or duplicate. Once this flag is sent, the registry administrator has the capacity to suppress the project until the issue is resolved.

What if the registry doesn’t capture all of the information and data I want to share about my project(s)?
The registry provides a few means for users to provide additional information about a project. Project managers can choose to provide as much detail as possible in the project description or add a file or point to another web site where registry users can find more information. If a user is interested in using the registry as a project management tool, investing in a registry portal that is specifically tailored for the organization or agency might be a more appropriate method. For more information on creating a portal to manage projects, please contact registry staff ( info@conservationregistry.org ).



What types of search tools does the registry provide?
Users can search via keyword, text and any of the project attributes captured in the registry, including, type of project, project location, and managing organization. The registry also offers quick reports, or pre-defined reports, that allow users to conduct broader searches of the data. User will also have an ability to define custom reports where they can search for very specific information.

How can I search for projects in a specific county?
There are a couple of different ways to do this. The first option is to type in the name of the county in the text search box in the upper left hand corner. You can also use the Advanced Search tool to do this search by choosing "Location > Within the State > and choose from the list of counties provided for that state. The Advanced Search function will allow you to further define your search. For instance, you can look for a specific type of project or projects managed by a certain organization within a specific county using this tool.



What types of reports does the registry provide?
The registry has a “Quick Report” for each state that has developed a portal which gives a very broad overview of where projects are happening in the state, who are the primary organizations managing the projects in the state, and what are the top 5 species and habitats targeted. The registry will also provide users with the ability to develop customized reports for more advanced searches.

Can I print the project detail page?
Yes. In the upper right hand corner of each project detail page, there is an option to print the project.


Mapping Tool

How do I overlay priority areas identified in the state wildlife action plans with projects?
For those states that have these areas identified on a map, we have a map layer available that users can turn on and off. Click on “Registry Overlays” on the map and choose “State Wildlife Action Plans.” As we get spatial data from states, we’ll add it to the overlay.

I zoomed into an area on the map and hit the back arrow button on my browser and the page took me all the way back to the first map view of the entire U.S. How can I view the previous map view rather than go all the way back to the default map view of the U.S.?
The back arrow on your browser (usually found in the upper left hand corner of the web page you are viewing) always takes you back to the previous page you were viewing, not the previous map view. As for navigating back on any of the map views, it is a function of Google Maps, so the only place we are able to incorporate that feature is the project detail page. When you search for projects, a map view appears where you can click on a project and navigate to the project detail page. Once on the detail page, you can navigate the map, including navigating back to the previous search result view through clicking the “back” button in the right hand corner.

How are polygons displayed at higher zoom levels?
The polygon will displayed as a point in the center of the polygon until the user zooms in close enough to view the project.

Can a user upload a shape?
Yes. A user can upload a shape via the manual data entry pages – via a KML file – on the location page or work with our developers directly to upload a shape file. Contact registry staff if you would like to upload a shapefile ( ).

Where are the shape files stored?
They are stored on the registry’s database – they are not stored on Google.


Privacy/Sensitive Information

Some landowners may not want to enter project information if it involves an endangered species on their property because it could lead to government regulation. How do you plan to address this?
Some landowners may never be comfortable with this, but we do provide the opportunity for users to keep specific information private, such as their location, if they so choose. The project will never be displayed on the map, but the project’s information, e.g. the size of the project, will be used for aggregate reporting purposes.



How much does it cost to create a portal?
It all depends on what you want in your portal. The more customized the portal is, the more it will cost. Overall, creating a portal will be much cheaper than creating and designing a separate database. Typically, a basic organizational portal structure starts at $3,000 (see http://wcs.conservationregistry.org/), while state portals usually start at a higher cost (see http://or.conservationregistry.org/ ). Please contact registry staff for more information ( info@conservationregistry.org ).


Integration with Other Databases

Are there any other databases that compete with the registry?
No, no other database exists that integrates conservation project information across agencies, organizations and/or jurisdictions. Most databases track projects that are agency, organizational or mission specific and do not capture the context in which they are working. The registry is the first online database to come along that is meant to centralize information from multiple sources so that we get a more accurate picture of where conservation is happening across the landscape.

What is the relationship between LandScope America and the Conservation Registry?
The Conservation Registry tracks and maps on-the-ground conservation projects. Currently, there are many management databases operated by different agencies and organizations that track projects, but they often focus on specific areas or types of projects. In addition, some organizations still track projects on paper. Therefore, information on conservation projects is scattered, uncoordinated and ineffectively tracked, making it very difficult to determine whether conservation goals are being met. The purpose of the Registry is to display project information from multiple sources in one place to allow its users to understand the context, distribution, and effectiveness of efforts to protect and restore ecosystems.

LandScope America also uses an online map viewer as a primary way to access conservation information. Whereas the Registry focuses on detailed project data about specific conservation projects, LandScope presents a broader picture, including information on conservation priorities, protected areas, wildlife and habitats, threats, and people and the land. Nationwide in its scale, LandScope is also distinct in taking a multi-media approach, using photography, audio, video, and narrative to present stories about natural places and how people interact with them. With a goal of both informing and inspiring, LandScope is aimed at the environmentally-aware public as well as the conservation community.

Although their purposes differ, both the Conservation Registry and LandScope are important new tools for the conservation community. Each can help users to identify priorities and increase the strategic focus of conservation activities.


My Registry Multiple User Tools

Why does my organization need a Multi-user tool?
The Multi-user tool provides an easy way for organizations or other collaborative efforts to manage projects. In the past, users had to share log-in information to allow others to add, edit or update project information. Now, multiple users can be invited to one account in order to manage project information. Account holders can easily sort projects, making it efficient to find projects especially when there are hundreds or thousands of projects entered for an organization. It also allows users to create project templates with information that remains consistent among projects, thus making it easier and faster for organizational account users to enter consistent project data.

What can a multiple user account administrator do?
An administrator has the ability to invite either existing or new Conservation Registry account holders to the account. Administrators are the only ones with the authority to delete projects from an organizational account. They also have the ability to either approve or reject a project that has been assigned to a portal related to an organizational account. An administrator with an associated portal can also set-up a free account with Google Analytics which will allow them to see stastistics related to their portal activity, including number of visits and page views.

Does my organization need a portal in order to use the Multi-user tool?
No. Although a portal is helpful for viewing, organizing and searching among large batches of data, the Multi-user tool is contained within My Registry, a feature that is already part of all free Conservation Registry accounts.

Who are “my users”?
“My users” are those people I have invited to my organizational account.

What can a mutliple user account holder or user do?
Organizational account users can view or edit any of the projects that are part of an organizational account. They can create templates from new projects or existing projects. Users cannot delete projects; only the administrator can do that.

What is a template?
A template allows a shared account holder to create a project record with standard information that can be used multiple times, across any number of projects. For example, if the project manager is consistent for invasives species removal, a user can create a template filling in project manager information as well as the type of activity and save it for others to use. This makes it easier and quicker for other account holders to enter projects.

What is a closed portal vs. open portal?
If an organizational account is associated with a portal, account administrators have the ability to open or close the portal. Choosing to open a portal means any Conservation Registry account holders can assign projects to your portal. Once assigned, the project administrator reviews the project and either approves or rejects the project from being added to the portal. If the project is rejected, however, it will still be listed in the broader Conservation Registry. The portal administrator also has the authority to delete any projects that have been inappropriately asssigned to a portal.

Choosing to close a portal means that only your organization’s invited users can assign projects to the portal. Once assigned, the project will automatically be added to the portal without the need for administrator approval.